Solva Systems › Recruitment
Bespoke software for recruitment agencies.
Your pipeline, your candidates, your clients and your timesheets in one system that works the way your desk actually works, instead of four tools and a spreadsheet holding it together.
Book a conversationWhat usually goes wrong
Most agencies under fifty heads are running a CRM that was built for somebody else’s desk, plus a spreadsheet for the things it cannot do, plus an inbox where the actual work happens. The gap between them is a consultant’s afternoon.
- The pipeline is real, but only in somebody’s head. Where every candidate is in every process, and which ones have gone quiet, is not something anybody can see at a glance.
- Timesheets are chased every single week. The same conversation, the same contractors, the same Friday, and payroll waits on it.
- Compliance is a folder, not a system. Right to work, certificates and expiry dates sitting in a shared drive nobody audits until somebody asks.
- Margin is worked out afterwards. You know the placement fee. Knowing what the desk actually made this month takes an evening and a spreadsheet.
- Rebate periods creep up. A placement falls over inside the window and nobody had it flagged anywhere.
What we build instead
Latimer Recruitment is one of the systems on our home page. It is illustrative, but the shape is real, and every part of it below is a screen that exists.
A pipeline you can see
Every candidate, every stage, every process, and the ones that have gone quiet raised before they go cold.
Candidates and clients in one place
History, notes, calls and documents against the person, not spread over an inbox and a drive.
Timesheets that arrive
Contractors submit, approvers approve, and the ones that have not are chased without you doing it.
Compliance that watches itself
Right to work and certificate expiry flagged before they lapse rather than at audit.
Placements and rebate windows
What is placed, what is invoiced, and what is still inside a rebate period, visible without asking.
Margin as it happens
What the desk has made this month, live, rather than reconstructed at month end.
Why not one of the off-the-shelf ones
The big recruitment platforms are genuinely capable and if you run a standard perm desk they may suit you. They are also priced per consultant and shaped around one way of working, which is the problem the moment your desk does something slightly its own way.
| Team size | Typical per-seat tool | Over three years |
|---|---|---|
| 5 people | around £70 a seat | about £13,000 |
| 15 people | around £70 a seat | about £38,000 |
| 30 people | around £70 a seat | about £76,000 |
The question is not whether the licence is cheap. It is what you are working around every day, and what that costs you in evenings.
How it works
We learn how you actually run. Usually a couple of calls. If it suits you we will come and spend a day watching the work move through the company.
You see it before you pay anything. We build the opening screens in your branding, with your words for things and demo data in them. Not a finished system, enough to see the shape of yours and tell us where it is wrong.
Then we build the real one. The monthly starts and takes three to six months depending on how much system there is. Every fortnight you are told where it is up to. One fee covers building it, running it, hosting it and improving it.
Worth a conversation about how your desk actually runs?
Book a conversation