Solva Systems › Heating companies
Job management software for heating companies.
Built around how your company already runs, not a template you bend to fit. The diary, the engineers, the certificates, the quotes and the chasing, in one system that belongs to you.
Book a conversationWhat usually goes wrong
Most heating companies we speak to are not short of software. They have a diary, a spreadsheet, an accounts package and a WhatsApp group, and the joins between them are people. Usually one person, usually on a Sunday.
- The same job gets typed out three times. Once when it is booked, once on the engineer's sheet, once on the invoice.
- Service reminders depend on somebody remembering. Annual checks that should book themselves quietly stop happening when the office gets busy.
- Certificates live in three places. A Gas Safety record on the engineer's phone, a copy in an inbox, and nothing against the property itself.
- Nobody chases the invoices. They get chased when someone notices, which is not the same as when they fall due.
- The system charges per seat. Every engineer you take on makes the software that does not quite fit more expensive.
What we build instead
Fenwick Heating is one of the systems on our home page. It is illustrative, but the shape is real: one screen for the office, one for the van, and no retyping between them.
The day, on one screen
Every job, who is on it and where they are up to. Booked once, in front of the customer, and it never gets written on a pad and lost.
Engineers, in a pocket
The day sheet, the address, the history on that boiler, and photos and sign-off taken on site. It works with no signal and syncs when it comes back.
Certificates against the property
Gas Safety records and service history attached to the address, not to whoever happened to attend. Landlord packs come out in one go.
Services that book themselves
An annual check due in six weeks turns into a reminder without anybody watching a spreadsheet for it.
Quotes that follow themselves up
You see what has been viewed, what has gone quiet, and what is worth another nudge, with the follow-up already drafted.
Invoices that chase themselves
Due, reminded, chased again, paid. It happens on its own and you see where every one of them is.
Why not one of the off-the-shelf ones
Sometimes you should. If your company works the way those tools assume, they are good value and we will tell you so. It is worth knowing what they cost as you grow, because almost all of them charge per person.
| Team size | Typical per-seat tool | Over three years |
|---|---|---|
| 4 engineers plus office | around £45 a seat | about £8,000 |
| 12 people | around £45 a seat | about £19,000 |
| 25 people | around £45 a seat | about £40,000 |
That is real money for software that still does not do the one thing your company does differently. The question is not whether the licence is cheap. It is what you are working around every day, and what that costs you in evenings.
How it works
We learn how you actually run. Usually a couple of calls. If it suits you we will come and sit in the office for a day and watch a job move from the phone call to the payment.
You see it before you pay anything. We build the opening screens in your branding, with your words for things and demo data in them. Not a finished system, enough to see the shape of yours and tell us where it is wrong.
Then we build the real one. The monthly starts and takes three to six months depending on how much system there is. Every fortnight you are told where it is up to. One fee covers building it, running it, hosting it and improving it.
Worth a conversation about what your week actually looks like?
Book a conversation