Solva Systems › Commercial cleaning
Software for commercial cleaning contractors.
Who is on which site tonight, who is covering the one who called in sick, and whether the contract is actually being delivered.
Book a conversationWhat usually goes wrong
Cleaning contracts are won on price and lost on delivery. The hard part is never the cleaning, it is knowing that forty people turned up at thirty sites and did what the contract says.
- Cover is arranged by phone, every time. Somebody calls in at six, and finding a replacement is a person ringing round.
- You cannot prove attendance. A client says nobody came on Tuesday and there is no record either way.
- Periodics get forgotten. The quarterly deep clean in the contract that nobody scheduled until the client asked.
- Audits live on paper. Quality checks done on a clipboard, filed, and never seen again.
- Contract billing is rebuilt monthly. Same thirty sites, same figures, typed again every month.
What we build instead
Bramall Sealants on our home page is crews across sites with certificates and timesheets. Commercial cleaning is the same shape with rotas, cover and audits in place of RAMS and plant.
Rotas per site
Who is on which site, on which nights, visible without ringing a supervisor.
Cover that suggests itself
An absence surfaces who is free, nearby and trained, instead of a round of phone calls.
Attendance you can prove
On site check-in with time and place, so a disputed visit is a question with an answer.
Periodics that schedule themselves
Everything the contract promises, scheduled from the contract rather than from memory.
Audits that build a picture
Quality checks captured on the phone with photos, and a trend you can show the client.
Contract invoices generated
Monthly billing built from the contract and the actual work, not retyped.
Why not one of the off-the-shelf ones
Workforce management products do rotas well and are worth looking at. They tend to be priced per employee, which is punishing in an industry with a lot of part time staff, and they rarely know anything about the contract you are delivering against.
| Team size | Typical per-seat tool | Over three years |
|---|---|---|
| 5 people | around £32 a seat | about £6,000 |
| 15 people | around £32 a seat | about £17,000 |
| 30 people | around £32 a seat | about £35,000 |
The question is not whether the licence is cheap. It is what you are working around every day, and what that costs you in evenings. Work out your own three year figure.
How it works
We learn how you actually run. Usually a couple of calls. If it suits you we will come and spend a day watching the work move through the company.
You see it before you pay anything. We build the opening screens in your branding, with your words for things and demo data in them. Not a finished system, enough to see the shape of yours and tell us where it is wrong.
Then we build the real one. The monthly starts and takes three to six months depending on how much system there is. Every fortnight you are told where it is up to. One fee covers building it, running it, hosting it and improving it.
Worth a conversation about proving delivery?
Book a conversation