Solva Systems › Software cost calculator
What your software really costs over three years.
Job management software is sold by the month, and monthly numbers feel small. This works out the real figure, including the people you are about to hire.
Published UK prices, August 2026.
Before VAT.
The part everybody forgets.
Total over three years
£0
Prices from published UK rates in August 2026, taken from the vendors and from independent comparisons. They change. Check with the vendor before you decide anything.
Why the number is bigger than you expected
Two reasons, and the second one catches nearly everybody.
It is billed monthly. £468 a month does not feel like a decision. It is £5,616 a year, and nobody sits down and multiplies it.
You are going to hire. Per seat pricing means the bill grows with the company, so the cost of year three is not the cost of year one. A twelve person company growing ten percent a year is paying for fifteen seats by year three, for the same software.
What this does not include
Deliberately, because a calculator that inflates its own answer is not worth trusting:
- Setup and data migration. Usually a one-off, sometimes thousands.
- Training. Both the sessions and the fortnight where everyone is slower.
- Add-on modules. Most of these products price the useful extras separately.
- The spreadsheet beside it. The hours spent every week doing the thing the software will not do. Usually the biggest number on this page, and the only one you cannot get an invoice for.
So is it too much?
Probably not, and that is the honest answer. If the software fits how your company works, that figure is decent value and you should carry on.
We charge per person too, so this is not us telling you that per seat pricing is a con. It is not. The number on this page is what good software costs.
The question worth asking is what you are working around. If there is a spreadsheet next to it doing the real work, if the same job gets typed in twice, if the monthly report is rebuilt by hand, or if the answer to "can it do this" has been no for two years, then you are paying that figure and paying for the gap. That is the part worth costing, and almost nobody does.
Want to work out what the gap is costing you?
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